Built for the way modern compliance works
Every feature designed around the workflows UK importers, brokers, and freight forwarders use every day — supercharged with AI from the ground up.
Four AI features that change everything
Every declaration faster, every error caught, every regulation answered.
Smart Commodity Classifier
Describe your product in plain English — AI returns the top 10-digit commodity codes ranked by confidence, validated live against the UK Trade Tariff API, with the real duty rate attached.
- Plain-English product description input
- Top 1-5 ranked suggestions with confidence scores
- Each code validated against live HMRC Trade Tariff
- Live duty rate shown alongside each suggestion
- AI reasoning explained — you stay in control
Document Understanding
Drop a commercial invoice or Bill of Lading. Claude's vision model extracts every field: shipper, consignee, line items, weights, values, dates, references. The declaration pre-fills automatically.
- Supports PDF, JPG, PNG, WebP (up to 10MB)
- Invoice: parties, line items, totals, Incoterms
- Bill of Lading: shipper, consignee, containers, ports
- Confidence score per extraction — flagged when low
- Eliminates 90% of manual data entry
AI Compliance Assistant
Streaming chat with a UK customs expert that never sleeps. Trained on customs procedures, VAT rules, post-Brexit regulations. Available 24/7 in-app and free at /ask.
- Streaming responses (no waiting for full reply)
- Tuned for UK customs, tax, and trade compliance
- Free public version at /ask (rate-limited)
- Cites HMRC guidance and statutory instruments
- No fabricated commodity codes or rates
AI Rejection Explainer
When HMRC CDS rejects a declaration with cryptic CDS40xxx codes, AI translates each error into plain English with a specific suggested fix, severity rating, and the affected customs field.
- Plain-English translation of HMRC error codes
- Specific suggested fix per error
- Severity rating (high/medium/low)
- Affected customs field identified
- Overall recommendation for resubmission
One platform, every UK regulator
Each compliance domain is its own Hub. Switch on what you need, add more as you grow.
Customs Hub features
Deep integration with every system UK customs brokers actually use.
HMRC CDS Integration
Connect directly to HMRC's Customs Declaration Service with full OAuth authentication. Submit H1 import declarations, receive real-time DMSRCV/DMSACC/DMSCLE notifications, and track every declaration from draft to clearance.
- Full OAuth 2.0 authentication flow
- Real-time CDS status notifications
- Automatic MRN assignment tracking
- Tax and duty calculation responses
- Conversation-based message threading
Port Community Systems
Claim consignments across all major UK port community systems from one unified interface. No more switching between Destin8, CNS, and CCS-UK portals.
- Destin8 integration (Felixstowe, Southampton)
- CNS integration (London Gateway, Liverpool)
- CCS-UK support
- Automated UCN claiming
- Port arrival status tracking
Trade Tariff Lookup
Search the UK Global Tariff in real time. Find commodity codes, preview duty rates, check trade remedies, and identify preferential tariff rates — all without leaving DeclareHQ.
- Live commodity code search
- Duty rate preview before submission
- Trade remedy and anti-dumping checks
- Preferential rate identification
- Commodity code validation
HMRC Exchange Rates
Automatically apply HMRC-published monthly exchange rates to your declarations. The correct rate is applied based on the declaration date — no manual lookups or spreadsheet references needed.
- Monthly rate auto-updates from HMRC
- Date-aware rate application
- All major currency pairs
- Audit trail for applied rates
Container Tracking
Track containers in real time from port of loading through to final delivery. Get milestone notifications, ETA updates, and vessel position tracking for complete shipment visibility.
- Real-time vessel tracking
- Port arrival and departure milestones
- ETA predictions and updates
- Container status dashboard
- Multi-container shipment views
Document Generation
Generate professional customs documents with a single click. C88 customs entries, E2 duty worksheets, and client-facing duty statements — all formatted and audit-ready.
- C88 customs entry forms
- E2 duty calculation worksheets
- Client duty statements
- PDF export and download
- Audit-ready formatting
And Much More
Additional capabilities that make DeclareHQ your complete customs management platform.
Role-based access control with owner, admin, and member roles. Invite your team and manage permissions.
Track customs duty, VAT, and excise calculations across all declarations with deferment account support.
Full audit trail of every action taken across shipments, declarations, and client interactions.
Validate UK and EU EORI numbers in real time against official registries before submission.